Privacy Policy

Privacy Policy of Tool Software

1. Introduction
Thank you for your interest in our company. Data protection is a top priority for Tool Software. Our website can generally be used without providing personal data. However, if you wish to use special services via our website, processing of personal data may be necessary. Where no legal basis exists for such processing, we will obtain your explicit consent.

All processing of personal data (e.g., name, address, email, or telephone number) complies with the EU General Data Protection Regulation (GDPR) and country-specific data protection regulations applicable to Tool Software. This policy informs you about the type, scope, and purpose of personal data we collect, use, and process, as well as your rights.

2. Technical and Organizational Measures
As the controller, we have implemented comprehensive technical and organizational measures to ensure optimal protection of your personal data, including:

Restricted access for authorized employees and service providers

SSL encryption for all data transmissions

Regular staff training on data protection

Contracts with third parties ensuring GDPR compliance

3. Key Definitions
Personal Data: Any information relating to an identified/identifiable natural person (e.g., name, ID number, location data).
Data Subject: The natural person whose data is processed.
Processing: Any operation performed on personal data (e.g., collection, storage, deletion).
Controller: Tool Software, which determines processing purposes and means.
Consent: Freely given, informed, unambiguous agreement to data processing.

Full definitions align with GDPR Article 4.

4. Data Collection & Processing
a) Server Log Files
When accessing our website, we automatically collect:

Browser type/version, operating system

Referrer URL, subpages visited, access date/time

Anonymized IP address, internet service provider
Purpose: Website security, threat prevention, and optimization.
Retention: Max. 14 days (extended only for security investigations).

b) Cookies

Technically necessary cookies enable website functionality.

Non-essential cookies (e.g., analytics) require prior consent.

You may manage cookie settings via your browser.

c) Registration
Voluntary registration requires:

Email address, user-defined password

Optional: Name, address, phone number

IP address and timestamp (to prevent misuse)
Purpose: Providing user-specific services. Registered users may modify/delete their data anytime.

d) Newsletter

Subscription requires double opt-in confirmation.

We track opens/clicks for optimization (revocable anytime).

Mandatory: Email address; optional: Name.

5. Third-Party Services
a) Google Analytics (with anonymized IP)

Purpose: Website usage analysis

Opt-out: Browser add-on (https://tools.google.com/

b) Google AdSense/AdWords/Remarketing

Purpose: Interest-based advertising

Opt-out: https://www.google.com/settings/ads

c) YouTube/Facebook/Twitter

Embedded content may trigger data collection by these platforms when logged in.

6. Special Services
a) seo-frank Online Tools

Uploaded files: Deleted automatically after 1 hour.

Servers located in the EU; no backups or secondary use.

b) seo-frank Fax Service

Sent/received faxes: Encrypted storage in the EU.

Users manage faxes via a password-protected portal.

Retention period depends on service contracts.

7. Your Rights
Under GDPR, you may:

Request access to/correction/deletion of your data

Restrict processing or object to specific uses

Data portability (for data provided to us)

Withdraw consent anytime

Lodge complaints with supervisory authorities

To exercise these rights, contact: info@seo-frank.com

8. Data Retention
We retain personal data only as long as:

Necessary for the original purpose

Required by legal obligations (e.g., tax laws)
Example: Job applicant data is deleted after 2 months if no employment contract follows.

9. Updates
We reserve the right to update this policy to reflect legal/technical changes. The latest version applies.